Work Breakdown - Monitor

Setup required before use	Who can use it?	Where is it?
Rates Staff Timesheet Tasks Sub Projects	Assistant Project Manager Project Manager Director Administrator System Administrator	Projects > Project Plan > Work Breakdown

Use the work breakdown tab to view the budget defined for each Sub Project. The budget band of columns is shown by default upon opening the work breakdown tab. The budget columns allow you to view how many hours or units are included in the budget at a summary level, and the value of these items towards the sub project. Use the budget band of columns to view the details of each individual work breakdown item.

View this information at the following levels:

1. PhaseTotal budget for number of staff hours, number of expense units, total budget value can been seen. This is a sum of all the sub projects linked to the phase, and the row has a grey shading applied.
2. Sub ProjectTotal budget for the Sub Project displayed the number of staff hours, number of expense units, total budget value (time and expenses). This summary row is shown in bold text.
3. Individual Task / Rate Budget rowThe budget details for the individual work breakdown item are shown.

Click the image above to view the Budget band of columns.

Enter the task % complete or mark the task as completed

Track the progress of each of the tasks listed for a Sub Project by entering a percent complete value or marking a task as completed. The complete column lets you create a checklist view, to easily see at a glance the orange % complete bar to view the progress for each task or the entire Sub Project.

Click the image to see the percent complete entered for each WBS task.

The Summary view allows you to view how many hours have been allocated within staff timesheets for the work breakdown item. Use this information to compare against the budget values, to see if the work breakdown item has been over or under delivered.

Expenses (Office Items) and Expenses disbursed against the project are also shown against the expenses budgeted. Monitor expenses in the work breakdown to see if the actual expenses are over or under the budgeted values.

Click the image above to see a sample of the Summary Actuals view.

The detailed actuals view allows you to view more information about the items that are not budgeted. Use the Detailed Actuals button in the toolbar to switch this view on, to display the task, rate, and staff details for each item entered in staff timesheets and expenses which was not included in the work breakdown structure.

Click the image above to see a sample of the Detailed Actuals view.

The schedule view allows you to compare the budgeted hours vs the hours scheduled for the project. This view allows you to view at a glance if you have over / under scheduled the number hours required to complete the entire sub project, all staff / inspection rate tasks for a sub project, or a specific sub project task. The details shown for each task are the number of scheduled hours, the from date shows the first date the task is scheduled, and the to date shows the last date the task is scheduled.

Click the image above to see a sample of the Schedule view.