AOT's (Adjustment of Time)

1. Click in the clear area beneath Requested By.
2. Select who the adjustment is requested by.
3. Enter the number of years, months, days or hours.
4. Select a calendar from the drop down list.
5. Enter a note.
6. Save.

1. Highlight the adjustment you want to approve in the list.
2. Click Approve button in the toolbar.
3. Adjust the number of years, months, day or hours if required.
4. Select a calendar from the drop down list.
5. Save.

An adjustment of time request can be requested for part of a day using the hours adjustment option. When this AOT is approved the 'New practical completion date' field will automatically advance forward by a full day. As the adjustment is only for part of a day, this may not be the result you intended.

Instead you can roll over the hours to the next AOT request. This will stop the system advancing the practical completion date a full day, if only a part day has been claimed. Use the 'remaining hours' on the next AOT approval, if the claim has then reach a full working days number of hours.

Example

The AOT request is for '4 hours', and the current completion date is the 08/02/2018. When approving the request the new completion date will advance to 09/02/2018 by default.

Click the image to see that the 4 hours adjustment has moved the 'New Date' forward by a full date.

Stop the Practical completion date from advancing forward by:

1. In the approval window change the number oh hours in the approved column to be zero.
2. Tab out of the field, and the 'New date' will be reset to be the current practical date.
3. Save.

Click the image to see where to remove the number of approved hours.

When approving the next AOT the 4 hours will be shown in the 'remaining hours on new date field' for use on the next approval.

Click the image to see how to use the 4 hours in the next AOT request approval.

1. Highlight the adjustment you want to decline in the list.
2. Click Decline button in the toolbar.
3. Enter a reason the adjustment is being declined.
4. Save.

1. Select the approved adjustment you want to cancel.
2. Click Cancel .
3. Specify the new practical completion date.
4. Enter a reason for the cancellation.
5. Save.

There are three standard calendars from which to choose, each will calculate the new practical completion date differently based on the number of years, months, day or hours specified.

Custom calendars can be created and exemption days applied for days such as a builder’s RDO.  You will then be able to use these custom calendars when creating adjustments of time, the new practical completion date will be calculated based on the available working days.

Learn how to Create custom calendars .

The working days calendar includes all days between Monday and Friday (inclusive).

The new practical completion date is calculated by adding the total number of working days with respect to the current practical completion date.

The calendar days calendar includes all days between Monday and Sunday (inclusive).

The new practical completion date is calculated by adding the total number of calendar days with respect to the current practical completion date.

This calendar is used in the event that a custom calendar is required to alter the current practical completion date.  The new practical completion date needs to be specified.

Pending This is the default status applied to a new adjustment of time that has been saved but not yet approved.  Whilst it is pending you may delete it or make changes to the Requested by, length of time, calendar and the note.  No changes will be made to the practical completion date until the adjustment has been approved.

Approved Once you have approved the adjustment of time, no further changes can be made to that line.  The practical completion date will be adjusted by the approved time period or date selected.  An approved adjustment of time can be cancelled if needed.

Declined If you have declined an adjustment of time, no further changes can be made to that line.  No changes will be made to the practical completion date.

Cancelled If an adjustment of time has been approved, you are able to cancel the adjustment. Once cancelled, no further changes can be made to that line, you will need to specify the new practical completion date.