Contract Status

The contract status is an important function within Contract Administration.  There are four statuses which you can apply depending at different stages of the Contract.  Each determines whether or not certain actions can be performed or documents created.

ClosedGetting Started
Who Can Use It? Where Is It?

Project manager

Director

Administrator

System Administrator

Contracts > Contract status

Tips: 

Changing the contract status

  1. Select a new status from the list.
  2. Tick the option to update the contract breakdown.
  3. Save.
ClosedUpdating the contract breakdown

If you choose not to update the breakdown items with the new status, simply leave the box unchecked.  The status for a contract item may be changed at any time and will impose no constraints on the item or its amount.

Tip: Only items with the same status as the Contract currently will be updated.

ClosedExample

A new contract breakdown item is created and set to DRAFT status. However the Contract is already In Progress status. When the Contract is changed to Practical Completion, the contract item won't be updated.  

Status options

What you can and can't do with the various status':

ClosedDraft

When a contract is first saved, the default status it is assigned is Draft. The original practical completion date and original contract sum can only be modified while the contract is assigned this status.

ClosedIn Progress

Assign the contract to this status once the contract has commenced. Whilst the contract is assigned this status the original contract sum may not be modified, and the original practical completion date can only be amended by System Administrators.

ClosedPractical Completion

Assign the contract to this status once the contract has reached practical completion. The current practical completion date may not be modified while the contract is assigned this status.  The Practical Completion status permits Notices of Practical Completion to be created.  Depending on the Contract Security type chosen, the first release of security is performed at this time.

ClosedFinal Completion

Assign the contract to this status once the contract has reached final completion and the first release of security has been created (where applicable).  The current practical completion date and current contract sum may not be modified while the contract is assigned this status. The Final Completion status permits a Certificate of Final Completion to be created.

  Draft In Progress Practical Completion Final Completion

Set the Contract Sum

Set Practical Completion Date

**     

Set the Tax Rule

Configure Contract Security Settings

Configure Defects Liability Period

RFI

Contract Instruction

Register a Contract Variation

Approve a Variation Quote

Contract Sum Adjustment

Progress Claim

Payment Certificate

Adjustment of Time

Contractor’s Notice

Create A Notice*

Defect

Insurance Details

Release Contract Security

Create a Final Certificate

Lock/Unlock the Contract Sum

* Refer to Contract Notices for available notice documents throughout the different stages of the Contract

** Practical completion date can be amended only by System Administrators, when the Contract is at 'In Progress' status.

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