Project Forecast Tab

Setup required before use	Who can use it?	Where is it?
Setup your forecast	Assistant project manager Project Manager Director Administrator System Administrator	Project > Forecast tab

1. Open Forecast Maintenance IconDouble click the icon to open the 'Forecast Maintenance' window to enter the forecast for that Sub Project. This can also be opened by highlighting the sub project, and clicking the 'Edit Forecast' icon.
2. Sub ProjectDouble click the Sub Project name to open it, to update the details required for the forecast tab (such as Agreed Fee or Budget). See all Sub Projects listed, regardless of their status.
3. Agreed FeeThe Fee for the Sub Project is listed here for the Fee Type 'Fixed' or 'Percent of Project'. If the Fee Type is 'Hourly / Cost Rate' or 'Capped Rates' the agreed fee will always be shown as $0.
4. Forecast FeeThe Fee for the Sub Project is listed here for the Fee Type 'Fixed' or 'Percent of Project'. If the Fee Type is 'Hourly / Cost Rate' or 'Capped Rates' the forecast fee shown is the Sub Project Budget.
5. Success %Proposal Sub Project use the 'success %' column to view a percentage value to represent the probability that the Sub Project will be converted to Active work. When setting up the forecast for a Proposal status Sub Project, the user can select the chance of 'Success' from the list. Each chance for Success option has a % value defined in Default Data. Learn more about setting up success factors. Once the Sub Project becomes an 'Active' status the success factor shown is always 100%. If the value shown is less than 100% the Sub Project is at Proposal status. In the case of sub projects set to Unsuccessful, then the success factor is shown as 0%.
6. Invoiced to DateThe total value invoiced for the Sub Project is displayed. This includes invoices created for future months (if you are performing pre-billing).
7. Forecast TotalThis displays the remaining amount available for forecasting in future months. Calculated as the (Forecast Fee - Invoiced Total to date). If you are creating invoices for future months (Pre-billing) those values are not included in this formula.
8. Forecast ResidualThis displays the value remaining to be forecast. This is shown in blue if the value is positive, and shown in red if negative.
9. Monthly forecast valuesThe current forecast value for each of the next 12 months is shown. The columns are all titled with the month name. This month is always shown at the start of the monthly columns by default.
10. 12+ Months forecast valuesAny forecast values set for greater than 12 months is summed and shown in this column. Forecast values can be edited for sub projects that are open (proposal or active status). Once the sub project is closed (at complete or unsuccessful status) then the figures are greyed out and cannot be edited.

Click 'Hide Chart' to turn off the forecast chart display. Useful if you have a large number of Sub Projects you want to review in the list.

Select the 'All Sub Projects' button which is located above the graph. The forecast chart will then display the monthly total values (SUM) for all Sub Projects. The Forecast, Baseline, and Invoiced values are shown for all sub projects.

Select 'Selected sub project' in the Graph table, which is located above the graph. Choose which Sub Project values are displayed, by selecting it from the list. The Forecast, Baseline, and Invoiced values are shown for the selected sub project.