Profitability Tab

The Project Profitability is measured using 2 calculations - Actual and Std. Cost. A screen filter is also available that will calculate Profit based on excluding WIP from the calculation, including WIP Cost and including WIP Cost and Value. Here we explore these options of calculating Project Profitability.  

Tips:

Std. Cost vs Actual Cost

It's going to be much easier if we define Std. (Standard) cost and Actual cost before getting into too much detail.

1 hour for a Director will be invoiced at $200.00. Though depending on whether you view Std. Cost or Actual Cost, the profitability will be different. 

The screens where the cost figures are drawn from

Std. Cost

Practice > Rates

Actual Cost

Practice > Staff > Remuneration

 

Staff charge rate:  $200

less profit markup - in this case 25%

Staff cost rate: $75 

x overhead - in this case 2.0

Who can see this screen? Review the Staff access level definitions

Columns

A value is shown within each columns, that represents the total for each sub project. The Std. and Actual terms have been removed from the column headings below, as they have the same definition when it comes to profit calculations - one draws from the Charge rate cost (Std. Cost) while the other draws from the Staff cost (Actual Cost). 

Tip: Add/remove any columns by right clicking and selecting Optional Columns from the menu. Want to learn more? Columns view topic

Colour coded columns for Budget reporting NEW 4.7.4

These columns are a great help to report on if you have over/under delivered your budget vs. the chargeable work value.

Monitor the sub project budgets using colour coded columns  

Colour coding has been added to the Budget Residual $ and Budget % columns, to let you see at a glance if the Sub Project budget has been exceed. If these columns are not shown, right mouse click in the list view, and select Optional columns from the menu. These columns are available to add in the Optional columns list.

The colours are shown when the Sub Project has reached the following:

Tip: These colour coded columns are also available in Project List and the Project Financial Summary tab.

The image below shows the colour coded columns, and allows you to quickly see which sub projects have exceeded the original project budget (as they are in red).

Screen filters

The following calculations apply for both Std. Cost and Actual cost. You will notice on screen that the Actual columns are shaded a different colour, so when working out Actual profit use the WIP Actual Cost, Invoiced Actual Cost, Actual P/L. 

  Invoiced Residual

Cost

Invoiced

Cost

WIP

Profit

Profit excludes WIP

5,400.00

 

 

400.00

 

 

5,000.00

This displays true profitability of costs attached to invoices to date. There is no WIP (un-invoiced transactions) or Residual fee in the figures for this profit calculation. 

 

 

 

 

 

 

 

 

 

Profit includes WIP Cost

5,400.00

 

 

400.00

2,194.00

2,806.00

Snapshot of the project, if you were to not bill any further fee, though take into account total cost to date.

 

 

 

 

 

 

 

 

 

Profit includes WIP Cost and WIP Charge

5,400.00

2,742.50

400.00

2,194.00

5,548.50

If you were to bill everything available minus total cost to date, this is the profit/loss for the project as of today.

 

 

 

 

 

 

 

 

 

Tips:

Suggested reports

  report title / customisation required

This will provide you with Profit excludes WIP

Sub Project Performance

No customisation is required

 

 

This will provide you with Profit includes WIP cost

Sub Project Performance

Remove Profit Columns

Add Column: Sub Project Cost WIP (Sub Project Cost grouping)

Add Column: Sub Project Profit Total Cost (Sub Project Profit grouping)

 

 

This will provide you with Profit includes WIP cost and Value

Sub Project Performance

Remove Profit Columns

Add Column: Sub Project Cost WIP (Sub Project Cost grouping)

Add Column: Sub Project Residual Fee (Sub Project Value grouping)

Add Column: Sub Project Profit Projected (Sub Project Profit grouping)

Want to learn more?

Looking for more help? Try reviewing the following Projects topics: Concept Link IconView Topics

 

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