Xero Supplier Expense Settings

Define the rules of how Supplier Expenses will be transferred to Xero using Connect. Supplier expenses will be sent to Xero using Connect when they are disbursed against a Synergy Project or against the <Office> Project . NEW 4.8.5

ClosedGetting Started
Setup required before use Who Can Use It? Where Is It?

Enter Contact Card ID's

System Settings > Contact Card ID

Discipline Account Codes

Cost Centre Account Codes

Expense Type Account Codes

Administrator

System Administrator

Connect > Xero Connect > Run Connect > Supplier Expense Settings

Tips:

What are Xero Supplier Expense Settings?

Xero Connect will transfer any Supplier Expenses from Synergy to Xero. Use the Xero Connect Supplier Expense Settings to select which Xero Account Code, Inventory Item, and Item Description will be shown in Xero for each disbursement row of the supplier expense transferred from Synergy. Separate settings are available for expenses disbursement against a Synergy Project or the <Office> project. Extra setting available to send the disbursement notes to appear as a $0 line item within the Xero Purchase record. Supplier (Bills) can only be exported to Xero if the Synergy record is fully disbursed and 'locked'.

Use the filter options to control if all available supplier expenses will be sent in the sync, or if only expenses for a certain project manager or office location will be included in this Xero Connect sync run.

Enable the import of Supplier Expense Payments from Xero to Synergy, and an additional tab is shown in the Xero Connect Preview window. The payment date, and note details are imported from Xero. Supplier (Bill) payments can only be imported from Xero if the bill record is locked in Synergy.

Why use Xero Supplier Expense Settings?

Control how Supplier Expenses entered in Synergy will be transferred to Xero, and if payments will be imported to Synergy.

Actions available

Synergy supplier expense details can be exported to Xero. Use the Supplier Expense Settings screen to control how data for Project and <Office> Project disbursed expenses is sent to Xero:

  1. Export Supplier Expenses - Enable this setting for the sync to Xero.

  2. Inventory Item - What Xero Inventory Item will be used for each supplier expense row.
  3. Account Code - What Xero account the supplier expense will be transferred to in Xero.
  4. Supplier Expense Line Description - What description will be displayed on each supplier expense line item in Xero.
  5. Supplier (Bills) Expense Note - Send any notes entered on the disbursement lines of the to appear in Xero on a $0 line in the purchase. (Optional) NEW 4.9.4
  6. Exclude data from the sync - If filters need to be applied to limit what expenses are sent in the sync. i.e. Filter to only send data for a certain office location.
  7. Import Supplier Expense Payments NEW 4.8.8- Enable this option to import the payment information from Xero to the Synergy Supplier Expense.
ClosedWhen are Supplier Bills exported NEW 4.9.4

A Bill must have the following three conditions met for the bill disbursement rows to be shown in Connect Preview:

  1. The Bill needs to be marked as 'Export to Connect' is allowed.
    This defaults to being allowed on new created bills, and all existing bills are marked as export allowed as part of the upgrade to 4.9.4. If this option is unchecked then it is a Synergy Only Bill, which allows you to show a transaction line on a project invoice that is to sent to your accounting system to be paid.
  2. The Bill must be fully disbursed against a project.
    This means all lines on the bill must be disbursed against a Synergy project, or the <Office> project.
  3. The Bill must be 'locked'.
    After entering a new Bill record in Synergy, the record must be marked as 'locked and finalised'. Locking a bill stops further editing of the record, and allows the record to be sent via Connect. Director access level and above can unlock a bill and edit the details if required.
    All existing bills that are fully disbursed are automatically locked as part of the upgrade process for the 4.9.4 release.

Click the image above to see the data required in a bill for it to be exported via Connect.

Complete the following steps to configure the settings to send Supplier Expenses to Xero:

ClosedStep 1: Export Supplier Expenses

Check the 'Export Supplier Expenses' box to have the Synergy Supplier Expenses transferred to Xero using Connect. Supplier Expenses will be added to the Purchases > Bills List within Xero. A supplier expense will be shown as available for exported if the full amount has been disbursed against a Synergy project or the internal <Office> project.

When Export Supplier Expenses is enabled the settings for Project and Office Line Items must both be defined.

Tip: Learn more about entering Supplier Expenses using Expenses (Invoices / Bills).

ClosedStep 2: Export Project Line Items

Each Supplier Expense in Synergy that is disbursed against a Project will used these settings. Configure each of the options below before running the Xero Connect interface.

ClosedOption 1 : Define what will be used to create the Project Inventory Item

This setting controls what is used as the Xero Inventory Item when Supplier Expenses are sent to Xero. The Inventory Items in Xero control what is shown as the 'item code' on each row added to the Bills in Xero. Inventory Items are optional for entry within Xero, and due to this we allow an option for no Inventory Item to be sent in the sync.

When the sync is run if the Inventory Item in Xero does not exist, this will be created. Xero Inventory Items can be found in Xero > Settings > Inventory Items.

The Supplier Expense Inventory Item options are:

  1. None - No inventory item will be sent to Xero. The 'Item Code' field will be blank on the Supplier Expense created in Xero by Synergy.
  2. Project - This will transfer the Project Number to be the Xero 'Item Code', and the Project Title will appear as the 'Description' within Xero Inventory Items List. Use this option if you want to create the Inventory Items in Xero and have the Project Number shown as the Item Code on supplier expenses added by the Xero Connect interface.
  3. Discipline - Most Common - This will transfer the 'Code' entered against the Discipline in Synergy to be the Xero 'Item Code', and the Discipline Description will appear as the 'Description' for the Xero Inventory Item. The Discipline Code in Synergy will be shown as the 'Item Code' on the supplier expenses added by the Xero interface.
  4. Cost Centre - This will transfer the 'Code' entered against the Cost Centre in Synergy to be the Xero 'Item Code, and the Cost Centre Description will appear as the 'Description within Xero Inventory Items List. The Cost Centre Code in Synergy will be shown as the 'Item Code' on the supplier expenses added by the Xero Connect interface.
  5. Expense Type - This will transfer the Expense Type 'Description' from the supplier expense disbursement row to be the Inventory Item Description in Xero. The expense type 'Code' is entered in the Xero Connect Preview screen the first time the expense type is used, and will be shown as the 'Item Code' in Xero.
  6. Xero Item - This allows you to select an existing Xero Inventory Item to be used for transferring all supplier expenses to in Xero. This option would only be used if only one sales revenue account existed in Xero.

Tip: The inventory item description does not get displayed on the expense. The description is overwritten by the selection in "Option 3 - Choose what will be shown as the line description" below.

ClosedOption 2: Setup what account code will be used for each Project Line Items

The Account Code is used to define which expense account the supplier expenses data will be transferred to in Xero. The default Xero setup has one Expense Account with the Account Code #300. However you may have setup multiple revenue accounts in Xero, to track different expense types for different office locations or types of business. Use the account code setup to ensure that the different types of supplier expenses are sent to the correct account in Xero.

Tips:

  • See which accounts exist within Xero > Settings > Chart of Accounts > Expenses Tab.
  • The account code selected must already exist in Xero before the sync can be completed.
ClosedSupplier Expenses Account Code Options for Project Items:
Option Supplier Expense Line Item Option Account Code Option What is it used for? Steps to use this setting

1

Discipline

From Item

Extract the account code from the Discipline attached to the Synergy Project / Sub Project. The Discipline 'Account Code' field must contain the Xero expense account code.
  1. Select Discipline as the inventory item.
  2. Select 'From Item' as the account code option.
2 Cost Centre From Item

Extract the account code from the Cost Centre attached to the Synergy Project / Sub Project. The Cost Centre 'Account Code' field must contain the Xero expense account code.
  1. Select Cost Centre as the inventory item.
  2. Select 'From Item' as the account code option.
3 Expense Type From Item

Extract the account code from the Expense Type chosen on the supplier expense disbursement line. The Expense Type 'Account Code' field must contain the Xero expense account code. The Expense Type Account Code is entered in the Xero Connect Preview window only.
  1. Select Expense Type as the inventory item.
  2. Select 'From Item' as the account code option.
4 Xero Item From Item The account code is used that is already attached to the Xero Inventory Item selected.
  1. Select 'Xero Item' as the inventory item.
  2. Select a Xero Inventory Item from the list.
  3. Select 'From Item' as the account code option.

5

Project

Always Generate

The account code must be defined using the custom account segment options.

Learn more about how to define the custom account segments.
  1. Select Project as the inventory item.
  2. The Account code 'Generate' option is automatically selected.
  3. Click Edit, and setup the account segments to be used to map to a custom account code.

6

Discipline

Generate

The account code must be defined using the custom account segment options.

Learn more about how to define the custom account segments.
  1. Select Discipline as the inventory item.
  2. Select 'Generate' as the account code option.
  3. Click Edit, and setup the account segments to be used to map to a custom account code.
7 Cost Centre Generate

The account code must be defined using the custom account segment options.

Learn more about how to define the custom account segments table.
  1. Select Cost Centre as the inventory item.
  2. Select 'Generate' as the account code option.
  3. Click Edit, and setup the account segments to be used to map to a custom account code.
8 Expense Type Generate

The account code must be defined using the custom account segment options.

Learn more about how to define the custom account segments.
  1. Select Expense Type as the inventory item.
  2. Select 'Generate' as the account code option.
  3. Click Edit, and setup the account segments to be used to map to a custom account code.
9 Xero Item Generate

The account code must be defined using the custom account segment options.

Learn more about how to define the custom account segments.
  1. Select Xero Item as the inventory item.
  2. Select a Xero Inventory Item from the list.
  3. Select 'Generate' as the account code option.
  4. Click Edit, and setup the account segments to be used to map to a custom account code.

10

None

Not Required

If the 'None' option is chosen then no inventory item will be created in Xero. A custom account code must be defined using account segments.

Learn more about how to define the custom account segments below this table.
  1. Select None as the inventory item.
  2. Click Edit, and setup the account segments to be used to map to a custom account code.
ClosedOption 3: Choose what will be shown as the line description

Choose what description will be shown on each Xero row added to a supplier expense row.

The available options are:

  • ProjectClosedThis option will show the Project Title on each supplier expense row.
  • Sub Project ClosedThis option will show the Sub Project Name on each supplier expense row. If phases are used on the project the sub project name is still shown, not the phase name.
  • Cost CentreClosedThis option will show the Cost Centre description on each supplier expense row.
  • Sub Project NoteClosedThis option will show the Note entered on the Sub Project > General Tab on each supplier expense row. If the Sub Project Note field is blank the Project Name will be shown.
  • DisciplineClosedThis option will show the Discipline description on each supplier expense row.
  • Cost CentreClosedThis option will show the Cost Centre description on each supplier expense row.
  • Expense Type - Most CommonClosedThis will display the expense type selected on the disbursement tab of the expense on each supplier expense row.
  • NoteClosedThis will display the note entered on the supplier expense disbursement line as the supplier expense row description.

Tip: Send the 'disbursement line notes' to appear as a $0 line in the Xero Purchase record. Check the 'Display the disbursement notes as a zero value line item' option to enable this feature. Then other Synergy Supplier expense (Bills) detail from the disbursement like Sub Project can be configured to show on the expense line. NEW 4.9.4

ClosedStep 3: Export <Office> Line items

Each Supplier Expense in Synergy that is disbursed against the <Office> project will used these settings. Configure each of the options below before running the Xero Connect interface.

ClosedOption 1: Define what will be used to create the Office Inventory Items

This setting controls what is used as the Xero Inventory Item when Supplier Expenses are sent to Xero. The Inventory Items in Xero control what is shown as the 'item code' on each row added to the Bills in Xero. Inventory Items are optional within Xero, and if the option of 'None is selected then this details is not sent.

If the Inventory Item in Xero does not exist, this will be created when the Xero Connect interface is run. Xero Inventory Items can be found in Xero > Settings > Inventory Items.

The Supplier Expense Inventory Item options are:

  1. None - No inventory item will be sent to Xero. The 'Item Code' field will be blank on the Supplier Expense created in Xero by Synergy.
  2. Office - This will create an 'Item Code' of 'OFFICE' with the description of '<Office>.
  3. Expense Type - This will transfer the Expense Type 'Description' from the supplier expense disbursement row to be the Inventory Item Description in Xero. The expense type 'Code' is entered in the Xero Connect Preview screen the first time the expense type is used, and will be shown as the 'Item Code' in Xero.
  4. Xero Item - This allows you to select an existing Xero Inventory Item to be used for transferring all supplier expenses to in Xero. This option would only be used if only one sales revenue account existed in Xero.

Tip: The inventory item description does not get displayed on the expense. The description is overwritten by the selection in "Option 3 - Choose what will be shown as the line description" below.

ClosedOption 2: Setup what account code will be used for Office Line Items

The Account Code is used to define which expense account the supplier expenses data will be transferred to in Xero. The default Xero setup has one Expense Account with the Account Code #300. However you may have setup multiple revenue accounts in Xero, to track different expense types for different office locations or types of business. Use the account code setup to ensure that the different types of supplier expenses are sent to the correct account in Xero.

Tips:

  • See which accounts exist within Xero > Settings > Chart of Accounts > Expenses Tab.
  • The account code selected must already exist in Xero before the sync can be completed.
ClosedOffice Expense Account Code Options:
Option Supplier Expense Line Item Option Account Code Option What is it used for? Steps to use this setting
1 Xero Item From Item The account code is used that is already attached to the Xero Inventory Item selected.
  1. Select 'Xero Item' as the inventory item.
  2. Select a Xero Inventory Item from the list.
  3. Select 'From Item' as the account code option.

2

Expense Type

From Item

Extract the account code from the Expense Type chosen on the supplier expense disbursement line. The Expense Type 'Account Code' field must contain the Xero expense account code. The Expense Type Account Code is entered in the Xero Connect Preview window only.
  1. Select Expense Type as the inventory item.
  2. Select 'From Item' as the account code option.

3

<Office>

Generate

The account code must be defined using the custom account segment options.

Learn more about how to define the custom account segments.
  1. Select <Office> as the Inventory Item.
  2. The Account code 'Generate' option is automatically selected.
  3. Click Edit, and setup the account segments to be used to map to a custom account code.
4 Xero Item Generate

The account code must be defined using the custom account segment options.

Learn more about how to define the custom account segments.
  1. Select Xero Item as the inventory item.
  2. Select a Xero Inventory Item from the list.
  3. Select 'Generate' as the account code option.
  4. Click Edit, and setup the account segments to be used to map to a custom account code.

5

Expense Type

Generate

The account code must be defined using the custom account segment options.

Learn more about how to define the custom account segments.
  1. Select Expense Type as the inventory item.
  2. Select 'Generate' as the account code option.
  3. Click Edit, and setup the account segments to be used to map to a custom account code.

6

None

Not Required

If the 'None' option is chosen then no inventory item will be created in Xero. A custom account code must be defined using account segments.

Learn more about how to define the custom account segments below this table.
  1. Select None as the inventory item.
  2. Click Edit, and setup the account segments to be used to map to a custom account code.
ClosedOption 3: Setup what Description will be shown on Office Line Items

Choose what description will be shown on each Xero row added to a supplier expense row.

The available options are:

  • <Office>ClosedThis option will display '<Office>' as the description of the supplier expense row.
  • Sub ProjectClosed This option will show the Sub Project Name on each supplier expense row.
  • Expense Type - Most CommonClosedThis will display the expense type selected on the disbursement tab of the expense on each supplier expense row.
  • NoteClosedThis will display the note entered on the supplier expense disbursement line as the supplier expense row description.

Tip: Send the 'disbursement line notes' to appear as a $0 line in the Xero Purchase record. Check the 'Display the disbursement notes as a zero value line item' option to enable this feature. Then other Synergy Supplier expense (Bills) detail from the disbursement like Sub Project can be configured to show on the expense line. NEW 4.9.4

ClosedStep 4: Exclude Supplier Expenses using the Filter

Filters can be used to stop a selected group of supplier expenses from being sent to Xero.

For example: Stop all supplier expense from appearing in the Connect Preview Window for the 'Sydney' Office Location. This will stop the transfer of Sydney office supplier expenses to Xero, and allow all other office locations data to be sent.

ClosedAdd a filter to the Xero Connect by
  1. Open the Xero Connect Wizard.
  2. Go to the Supplier Expenses Screen in the Wizard.
  3. Locate the 'Supplier expenses filter' panel at the bottom of the screen and press the 'Edit' button.
  4. In the Available Filters panel on the left, click the filter you want to add. I.e. Project Office Name.
  5. In the panel at the bottom of the screen choose the value that is to be filtered. I.e. IS NOT Sydney.
  6. Repeat for each Project, Contact, or Expense Invoice filter that is required.
  7. Save and Close .

Tip: Remove the filter in the edit screen using the eraser button on the filter row.

ClosedGenerate - Custom Account Segment Options
ClosedExample 1 : Using a single account segment option

Setup the account segments to always send the expense data to the same Xero Expense Account. This can be done using the 'Fixed Value' account segment option. The steps below would be required if you also wanted to display the 'Expense Type' as each Xero inventory item.

Step the fixed account code using a single segment by:

  1. Select 'Expense Type' from the Inventory Item drop down.
  2. Define the Revenue Account to use in Xero. The default purchases / expenses account is #300 in Xero. To setup 300 to be the account segment option:
    1. Click the Edit button near the Account Code heading.
    2. Click New Segment .
    3. Select the Source of 'Fixed Value'.
    4. Enter the Xero Account Code of '300' into the 'Value' field.
    5. Save and Close on the New Segment window.
    6. Save and Close on the Xero Supplier Expense Account window.
  3. The custom single account segment is shown as read only text next to the edit button. This let's you check the account code to be used when reviewing the settings in the Xero Connect Wizard.
ClosedExample 2: Combining multiple account segment options

A company has two directors, and requires to track the cost of expenses for each director separately in Xero. Each of the directors works across the companies three business disciplines: Architecture, Landscape Design, and Interior Design. The expense cost for each of the disciplines also needs to be tracked separately in Xero for each director. In Xero this is managed by creating a separate account code for each required Xero Inventory Item, and a separate Xero Direct Costs Account (Bank Account) for each director / discipline.

The 'Inventory Item' of Discipline will be used, and the account segments are create to extra the account code for Xero from an alternate location. A sample of these codes are shown below:

Director - Discipline Cost Centre Discipline Code Account Code
Director A      
Architecture A Arch A-Arch
Landscape Design A LS A-LS
Interior Design A ID A-ID
Director B      
Architecture B Arch B-Arch
Landscape Design B LS B-LS
Interior Design B ID B-ID
ClosedTo interface the Supplier Expenses to Xero using the above format complete the following
  1. Select the Inventory Item of 'Discipline'.
  2. Select 'Generate' as the account code option.
  3. Click the Edit button to define the custom account code.
  4. Click New Segment .
  5. Select Source = Cost Centre, and check the required box. Save and Close .
  6. Click New Segment .
  7. Add Source = Fixed Segment, and enter the value as '-'. Save and Close .
  8. Click New Segment .
  9. Add Source = Discipline, and check the required box. Save and Close .
  10. The Xero Supplier Expense Account Code will look as follows:

Click the image above to view multiple account code segments.

  1. If the Segments added do not appear in the correct order, use the Up or Down arrows to adjust the sequence.
  2. Save and Close .
  3. A sample of the account code is shown next to the Edit button in the account code area.

Tips:

  • At least one account segment must exist to map to a Xero Expense Account. Otherwise the Connect Interface cannot be run for supplier expenses, and warnings to indicate this will be shown in the Connect Preview Window.
  • Set an alternate value in the account segment window, and this value will be used when there is no account code setup against the selected source. This is an option field, and can be left blank to prompt the entry of the account code segment against the selected source.
ClosedImport Supplier Expense Payments from Xero NEW 4.8.8

Check the 'Import Paid Status from Xero' check box in the supplier expense window and the supplier expense payments that will be imported to Synergy from Xero. Import the payment flag for the supplier expenses in Synergy to easily keep track of which items have been paid in full in Synergy, without having look the item up in Xero. If this option in unchecked then the 'Supplier expense payments' tab is not shown in the Xero Connect Preview window.

Payments are only imported when the Xero Bill is marked as paid in full. Partial Xero Bill payments are ignored and not shown in the preview. The Xero payment date and note are imported to the Synergy supplier expense (as shown in the image below).

Click the image above to view an imported supplier expense payment.

Tip: Supplier (Bill) payments are only imported to Synergy when the Bill record in Synergy is locked. NEW 4.9.4

ClosedTips and Tricks about exporting the Supplier Expenses
Change Description Changed Within Result

The supplier expense has been entered in Synergy, but is not shown in the interface to Xero.

Synergy

All supplier expenses must be disbursed against a Project before they can be seen in the Xero Connect Preview screen. If the expense is not related to a Project, then disburse the expense against the <Office> project.

An expense has been marked as paid in Synergy. Will this be interfaced to Xero?

Synergy and Xero

No, if you mark an expense as paid in Synergy this information will not be sent to Xero. If you mark an expense as paid in Xero that can be imported back to Synergy.

The expense description was entered in Synergy. Can this be seen in Xero.

Synergy and Xero

No, the Synergy 'Description' field from the supplier expense is not interfaced to Xero. There is no matching field available in Xero to interface this data to.

A different billing option and markup rate has been applied to the disbursement line of the supplier expense. Will this effect the interface to Xero?

Synergy and Xero

No, the interface to Xero will not be affected by these changes. The disbursement lines will still be interfaced to Xero with the correct value of the Supplier Expense received shown.

A negative expense has been entered in Synergy.

Synergy

The negative expense will still be sent across to Xero in the next sync, if the 'From Date' in the Connect Wizard allows it.

A supplier expense has been entered, and also marked as 'inactive' in Synergy. Can this be excluded from the Sync?

Synergy

All Supplier Expenses are shown in the Connect Preview Screen by default. To remove 'inactive' supplier expenses to be sent to Xero add the filter 'Expense Is Active' to the settings screen. This will make sure that any expense marked as inactive is not sent to Xero.

A supplier expense has been entered, but it is not showing in the preview for the sync.

Synergy

Supplier expenses are only valid to be exported using Connect if they have been fully disbursed and 'locked'. Make sure the full value of the expense has been disbursed against a project, and then use the 'lock' option on the bill. This will allow the bill to be exported from Synergy to Xero.

The expense in Synergy has been assigned to the 'Unallocated Costs' sub project.

Synergy

An error will be displayed in the Preview the Sync window. The expense will need to be adjusted to be assigned to a valid sub project before it can be interfaced with Xero.

The tax rate entered against the Bill disbursement lines is different to the sub project. Which will be sent to Xero with the Supplier / Bill?

Synergy

The 'tax code' entered on the disbursement line of the Supplier / Bill will be sent to Xero. (Synergy 4.9.4 or higher release). This change was implemented in the 4.9.4 release and the sub project tax code is no longer used by Connect when exporting Bills.

In prior Synergy releases, each Supplier Expense disbursement line can have a 'tax rule' selected when it is assigned to the <office> project. For <Office> items that tax code is sent for the bill. For project disbursement items the tax code exported is from the Sub Project.

The supplier expense contains multiple rows that are all disbursed against the same Project / Sub Project / Rate / Expense Type combination.

Synergy

Xero will display a separate line for each disbursement row entered on the Supplier Expense. The disbursement rows will not be grouped together within Xero, even if the data matches.

The expense has been renumbered in Xero.

Xero

The expense will be shown again within the Synergy Connect preview window to be re-sent to Xero, as the expense bill number does not exist.

The expense has already been sent to Xero, and the value of the expense has been amended in Synergy.

Synergy

The expense will not be re-sent to Xero. Manually adjust the record in Xero, to match the updated record in Synergy.
Exclude two contacts from having their supplier expenses being sent to Xero. Synergy

In the Xero Connect > Supplier Expenses wizard screen setup a filter to exclude the contacts.

  1. Click the 'Edit' button for the Supplier Expenses Filter.
  2. Select the Contact filter > 'Name' option.
  3. Select 'IS NOT'.
  4. Type the contact name being excluded. i.e. Bedrock Landscapes.
  5. Click 'Add to filter'.
  6. Repeat for the second contact name that needs to be excluded.
  7. Save and Close.

The filter with the AND join will stop both the contacts supplier expenses from being sent to Xero. TIP: Keep the join as AND, do not change it to OR.
Supplier Expense 'XYZ' for $ (ex tax) failed to export: Invoice not of valid status for modification. Xero The supplier expense sent in the Sync has already been created manually in Xero. To remove this warning from the Xero sync results, either skip the supplier expense row in the Synergy Xero Connect Preview screen, or delete the supplier expense from Xero to allow the sync from Synergy to add the record.

Synergy Supplier Expense fields exported to Xero

ClosedSupplier Expenses Export
  1. Invoice ContactClosedThe Synergy invoice contact selected on the Supplier Expense (Bill) is shown as the 'From' Address on the Xero Bill. The address shown is the address of the 'From' contact shown.
  2. Invoice DateClosedThe invoice date entered on the Supplier Expense (Bill) will be shown in Xero as the 'Bill Date'.
  3. Due Date NEW 4.9.4ClosedThe due date entered on the Supplier Expense (Bill) will be shown in Xero as the 'Due Date'.
  4. Invoice NumberClosedThe Invoice Number entered on the Supplier Expense (Bill) will be shown in Xero as the Bill # and Reference Number.
  5. Item CodeClosedThe Synergy fields Project, Discipline, Cost Centre, Expense Type, and Xero Item can be sent to Xero to be displayed as the 'Item Code' for each row added to the Xero Bill for the supplier expense. This information is optional in Xero, and a option exists to not send any detail to be the item code in the Connect interface. More details about how each of these options work are listed in the section above.

  6. Line DescriptionClosedThe 'Description' field in Xero contains this text from Synergy for each supplier expense line item . The fields used in Synergy are the Project Title, Sub Project Name, Sub Project Note (General Tab > Note field), Discipline Description, Cost Centre Description, Expense Type Description, or the Note from the Supplier Expense.

  7. Supplier (Bill) Expense Note NEW 4.9.4 ClosedEnable the 'Display the disbursement notes as a zero value line item' setting on the supplier expense configuration screen to send the note that was entered against the all the disbursement lines on the Synergy Bill to Xero. This will be shown as an extra $0 line item in the Xero Purchase record.
  8. # of UnitsClosedThe # of Units on the disbursement row is shown in the 'Quantity' field in the Xero Bill Line.
  9. Unit ValueClosedThe Unit value from the disbursement row is displayed in the 'Unit Price' field in the Xero Bill Line.
  10. Tax RuleClosedThe tax rule is taken from the Project / Sub Project that the supplier expense was disbursed against. The Tax rule from Synergy is mapped to the matching Xero Tax Rate using the Connect Wizard Mapping screen.

Tip: View the Supplier Expenses transferred from Synergy in Xero within Purchases > Bills.

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