Travel items

Who Can Use It?	Where Is It?
Director System Administrator	Practice > Rates > New Rate > Travel Item

Description for the travel item that will appear when estimating budgets, when allocating as an expense, on project reports and on the invoice.

The cost is the amount the staff will be reimbursed.

Example

The rate per kilometre is $0.62.  This is the figure it will cost you per kilometre to reimburse the staff.  When the staff enter kilometres travelled, we will then automatically calculate the amount you should reimburse them.

The estimated charge out rate per item.  If the kilometres rate to reimburse (cost) is $0.62 then the charge should be higher than this (profit).

1. Work forwards - add your profit margin - this will be the rate/item.
2. What you would charge the client - if you have a "going" rate for charging kilometres this will be the rate/item.

making the cost/item and the rate/item the same, will end up calculating 0% profit - as there is no difference between the 2 figures.

When the cost and charge are first set for a new travel item rate, the effective date will set automatically to the date of creation.  Though when changing the travel item rate you will have the ability to set an effective date.

What this will do is set the date to the last time the rate was used.  All new items will be calculated using the latest cost/charge rates.  Though you can back date the effective date then only un-invoiced transactions will be recalculated.