Travel items

Travel items are designed to form a list of set cost and charge rates for staff to claim reimbursable expenses.  Ideally instead of staff filling out an expense claim form, they would enter out of pocket expenses straight in to the system.

ClosedGetting Started
Who Can Use It? Where Is It?

Director

System Administrator

Practice > Rates > New Rate > Travel Item

Tip: Travel items are entered via the Time and expenses module within My Synergy. Learn more about Adding out of pocket expenses.

Create

Where is it? Practice > Rates

  1. Click New .
  2. A new dialog box screen will appear.
  3. Type a description.
  4. Enter a cost per unit.
  5. Enter a charge per unit.
  6. Save and close.

More information

ClosedDescription

Description for the travel item that will appear when estimating budgets, when allocating as an expense, on project reports and on the invoice.

ClosedCost/item

The cost is the amount the staff will be reimbursed.

Example

The rate per kilometre is $0.62.  This is the figure it will cost you per kilometre to reimburse the staff.  When the staff enter kilometres travelled, we will then automatically calculate the amount you should reimburse them.

ClosedRate/item

The estimated charge out rate per item.  If the kilometres rate to reimburse (cost) is $0.62 then the charge should be higher than this (profit).

  1. Work forwards - add your profit margin - this will be the rate/item.
  2. What you would charge the client - if you have a "going" rate for charging kilometres this will be the rate/item.

making the cost/item and the rate/item the same, will end up calculating 0% profit - as there is no difference between the 2 figures.

ClosedEffective dates

When the cost and charge are first set for a new travel item rate, the effective date will set automatically to the date of creation.  Though when changing the travel item rate you will have the ability to set an effective date.

What this will do is set the date to the last time the rate was used.  All new items will be calculated using the latest cost/charge rates.  Though you can back date the effective date then only un-invoiced transactions will be recalculated.

Want to learn more?

Looking for more help? Try reviewing the following Practice topics: Concept Link IconView Topics

Or try reviewing the following Rates topics: Concept Link IconView Topics

 

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