Utilised Hours Report

The Utilised Hours Management report allows you to view how much time staff are spending on chargeable (utilised) tasks, and how much time is being spent on non-chargeable tasks (non-utilised). NEW 4.8

*Synergy Enterprise Feature* 

Getting Started

Who Can Use It?	Where Is It?
Director Administrator System Administrator	Reports > Management Reports > Utilised Hours or click the My Synergy plugin

What is the Utilised Hours Report?

The Utilised Hours report displays a monthly percentage value for the amount of time spent on chargeable work. This is calculated as the number of (Utilised timesheet hours per month/non leave timesheet hours per month). The graph report and the data table display data for the last 12 months (including the current month).

Add the 'Utilised Hours plugin' to the My Synergy dashboard to see the details as you login to Synergy. Double click on the plugin to open the Management report.

Why use the Utilised Hours Report?

Monitor the staff in your team to see what percentage of time they have entered into their timesheets for utilised tasks vs non utilised. Compare each month in the graph to see if there is an upwards trend for chargeable work being completed.

Report Overview

The Utilised Hours Report displays the following data:

• Graph - Utilised Hours %
  This displays the percentage of hours which were entered into staff timesheets for 'Utilised' tasks. This percentage is shown for each month, and 'Leave' timesheet entries are excluded from this calculation.
• Data Tab
  A summary row is shown staff member and office combination, to display the total number of utilised hours and non-utilised hours for each month. If a staff member enters timesheet transactions for multiple offices project tasks, then that staff member will have two rows shown in this list. For tasks entered against the <office> project the primary office name is shown. The data tab can be exported to MS Excel®.

The report opens with all the filters selected. This displays the summary of the utilised hours for all staff, in all office locations. The graph and data tab are interactive, and they will automatically update as the filters are changed. To learn more about how to apply filters and other management report basics, please review the Management Reports overview topic.

Example 1 - Line Graph

The report is set to display data for the 'Sydney' office. The filter check boxes for the other offices have been unchecked. This makes it possible to see that the Sydney office have improved on the number of utilised hours entered in their timesheets in recent months, and that the timesheets have not yet been entered for the month of March 2013.

Click the image above to view the example report with a line graph view applied.

Example 2 - Bar Graph

The report is set to display data for the 'Sydney' office, and only for the selected staff 'Robert Howard' and 'Jill Lockhart'. The filter check boxes for the other offices and staff have been unchecked. This has updated the graph to show that utilised hours for these two staff members only.

Click the image above to view an example of the report with a bar graph view applied.

Columns Available

The following columns are displayed in the Data tab for this report

1. MonthThe month and year for the timesheet transactions total shown.
2. QuarterThe Quarter number and year for the timesheet transactions total shown.
3. OfficeWhich office that is shown on the project which the timesheet transactions were entered. For tasks entered against the <office> project the primary office name is shown.
4. StaffThe name of the staff member whose transactions are displayed in that row.
5. Utilised HoursThe number of utilised hours that the staff member entered for the month/office combination.
6. Non Utilised HoursThe number of non-utilised hours that the staff member entered for the month/office combination.

Tip: A row exists in the Data tab for each month/office combination for every staff member that enters timesheets.

Want to learn more?

Looking for more help? Try reviewing the following topics: View Topics

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