Project Earned Valuations Tab

Setup required before use	Who can use it?	Where is it?
Activate Earned Valuation Enter Earned Valuations	Assistant project manager Project Manager Director Administrator System Administrator	Open Project > Earned Valuation Tab Project > Sub Project > Earned Valuation Tab

The filter is located in the top right corner of the Project > Earned Valuations Tab. The following filter options are available:

1. All Both Valued and Unvalued Sub Projects are displayed. This is the default filter applied to the tab.
2. Valued Sub Projects marked as valued are displayed.
3. Not Valued Sub Projects marked as not valued are displayed.

Use the Project tab to update the valuation for any open valuation periods. The earned valuation for a sub project can be updated when the sub project status is 'Active', or a custom active status, and the 'Hold' status. The earned valuation can be updated in either the Project or Sub Project Earned Valuations tabs, or in Earned Valuations List. Update the valuation in the Project by:

1. Open the Project > Earned Valuations tab.
2. Type the new value into the 'Ern%' or 'Earned' columns shown with grey shading.
3. Save the changes .
4. Ensure all valued sub projects have the complete indicator displayed:
   1. If Auto complete is On - The adjusted sub project rows will automatically be marked as 'valuation complete '.
   2. If Auto complete is off - Click the complete valuation button in the toolbar to confirm that the adjustment figures have been checked.
5. Save the changes .

The Auto Complete button controls if the sub project row is automatically marked as complete when the earned value or percentage columns are adjusted. The Auto complete button is found in the toolbar.

• Auto Complete ONWhen On, if a sub project row is updated then the valued indicator is automatically applied to the row. If this feature is on, the process of updating sub projects requires less mouse/keys to be used.
• Auto Complete OFFWhen Off, each of the Sub Project rows needs to be manually marked as having the valuation completed, using the mark as valued button in the toolbar. For example: If auto complete is Off, the user can adjust the earned value figures, but leave the row as not complete whilst they check some extra details about the sub project. After confirming the sub project details, the user would then mark the row as complete.

Use the 'Undo' button in the toolbar to remove any unsaved changes to the earned valuations tab on the Project or Sub Project tab.

Rows with unsaved changes are shown with the green save button . The green save button is shown on the right side of the row.

Use the 'Mark this sub project as valued' button in the toolbar, to change the indicator of the row from not valued to valued . How this feature is used depends on if the Auto-Complete feature in the toolbar is On or Off.

• Auto Complete ON - When the earned valuation for the sub project is updated, the valued indicator is automatically applied. Use the valued button to mark the sub project rows as reviewed when no changes are required.
• Auto Complete OFF - When the earned valuation is updated for the sub project, the row is remains as 'not valued' . The changes to the valuation can be saved, to allow further review of the information by the project manager. Once the project manager has finished the review, they use this button in the toolbar to mark each sub project row manually as being reviewed and the valuation complete.

Use the 'Mark this sub project as not valued' button in the toolbar, to reset the valuation status of a Sub Project. Using this button will remove the valued indicator , and reset the indicator to be not valued .

Any previously entered earned valuation adjustments will remain on the row. Make any further reviews/adjustments before marking the sub project as valued again for the period.

Double click a sub project row on the Project > Earned Valuations tab to view the current valuation, and any previous valuations that exist for the project. Adjustment of the Earned $ or % value is allowed in the opened 'Earned Valuation' window for the Sub Project.

Edit a closed valuation for a sub project, if the valuation $ or % value was entered incorrectly. Amendments of a closed sub project valuation can only be made by a user with Director or System Administrator access level rights to Synergy. The changes made using this feature are tracked in the audit log. This feature is available from the Sub Project > Earned Valuation tab. This feature is not available on the Project > Earned Valuation tab.

Edit the closed valuation line:

1. Open the Sub Project > Earned Valuations Tab.
2. Select a previous valuation row in the list shown with the valued indicator .
3. Select the Edit a closed valuation line button in the toolbar.
4. Enter the 'New Earned %' value.
5. Enter the 'New Earned Value'.
6. Type a note to track the reason for the change.
7. Click Save.
8. The Sub Project tab will refresh to show the changes for the earned valuation period.

Use the refresh button to update the Sub Projects listed after the sub project status has been changed to Active or On Hold to allow Earned Valuation adjustments to be entered. Also use the refresh button to see if new transactions have been entered or existing ones updated for the valuation period. This will ensure all transactions are included in the current valuation. 

1. ValuedA checkmark is shown if a valuation has been entered. If the Sub Project has not been valued the following image is shown.
2. Valuation DateThe end date of the valuation period is shown. This date is selected in Project Menu > Earned Valuations List.
3. Sub ProjectThis column displays the name of the Sub Project that the valuation relates to. Sub Projects can be valued if the status is Active, or on Hold. If the sub project has another status applied (Proposal, Pending Invoice, Unsuccessful, or Complete) it will not be shown in the earned valuation tab. The column is shown only on the Project > Earned Valuations tab, and is not shown on the Sub Project Earned Valuations Tab. Double click the row to open the Sub Project.
4. ManagerThe Project Manager assigned to the Sub Project is displayed.
5. FeeThe Agreed Fee value for the Sub Project is shown. Agreed Fee values are only stored if the sub project fee type is 'Fixed Fee', 'Percent of Project'.or 'Capped Rates'. For all other Sub Project Fee Types this column will be blank.
6. Inv %If the Sub Project fee type is 'Fixed Fee', 'Percent of Project', or 'Capped Billing, then this displays the percentage of the Fee value which as been invoiced to the client as at the valuation date. If the Sub Project has any other fee type assigned, then this is the percentage of the total charged value that has been invoiced to the client.
7. InvoicedThis is the total value invoiced to the client for the Sub Project as at the valuation date. If credit notes have been raised for the Sub Project, the value shown takes into account the credit note value.
8. Chr%The column is populated if the Fee Type of the Sub Project is 'Fixed Fee' or 'Percent of Project' or 'Capped Rates'. This displays the percentage of the total charged value (Charges column) that has been invoiced to the client. If no transactions have been allocated to the Sub Project, or if it was created using another Sub Project Fee Type then this column will be blank.
9. ChargesThe total value of the transactions assigned to the Sub Project up to the valuation date. This is the same total shown for the Sub Project on the Time and Expenses tab in the 'Chg. Value' column, as the total value of all timesheet transactions and expenses attached to the Sub Project.
10. Ern%Update the earned value for the period to be more/less than the invoiced value. This column shown in grey to be available for data entry if the Sub Project fee type is 'Fixed Fee', 'Percent of Project', or 'Capped Rates'. The value shown defaults to the 'Inv%', and can be over-typed to update the 'Earned' column automatically when 'Auto Complete' is turned on. For all other sub project fee types this column is not available. After updating this field the sub project will display the valued checkmark automatically.
11. EarnedUpdate the earned value of the sub project to be more/less than the current invoiced value. Type into this field the new earned value for the period, and the adjustment for the sub project will be automatically calculated. This field is available for all sub project fee types. After updating this field the sub project will display the valued checkmark automatically
12. AdjustmentThe adjustment column is populated when either the 'Ern%' or 'Earned' columns have been used. This value shown is the difference between the invoiced value and the earned valuation for the period.
13. Previous ValuationDouble click the icon to view the current valuation, and any previous valuations for the Sub Project row.
14. Unsaved ChangesThe green save icon is shown if the Earned valuation values have been adjusted and not saved for the Sub Project. Click the save button or before exiting the tab to keep changes made to the valuation.